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Our Top Printer Picks for 2023

Mon Mar 20, 2023

Want to know the best printers and copiers of 2023? Looking to upgrade your device but not sure where to start? We’ve compiled a list of our top picks. We know that every team has a unique set of needs that sets them apart from the rest. Some teams work remotely, some exclusively in the office. One universal truth, however, is that all teams need technology. Most importantly, you need printers that are going to work best for your team’s specific needs.

Getting the right printer can be a challenge, what with there being so many options on the market. Not to mention the countless acronyms and product names that are easy to forget. You might find yourself asking, “Was it the Canon CF477if that I wanted or was it the MF746Cdw?” That is…if you can remember those numbers. That’s an impressive feat in and of itself!

And that’s only the start of the conundrum. The biggest issue is not knowing what the best printer is in the first place. It can be mind-boggling to figure out the differences between one device and the next. It’s kind of like falling down a rabbit hole to a very confusing Wonderland of PPMs and DPIs––all of which you’ve never had the pleasure of meeting before.

So now you’re at an impasse, and you’re not sure if you should go left or right. If we were anything like the Cheshire Cat we’d tell you it doesn’t matter which way you go––except that it does! You do know the path you want to head down; you just don’t know how to get there. We can help!

Read our list of the best printers of 2023 to find the perfect printer for your team.

Best Printer – Home Offices: Canon, Inc. Color imageCLASS X MF1127c

With the workforce moving from full-time in-office work to hybrid models, there comes a need for new technology that can keep your team connected near and far. Most printers now come equipped with cloud capabilities. The same goes for wi-fi connectivity; very rarely are printers nowadays not ready to be hooked up at home. But one thing should stand above the rest for a home office, and that’s reliability.

Canon imageCLASS MF1127c printer and copier

When you’re working from home, you’re going to want a seamless print experience. Fiddling around with cords, dealing with frequent paper-jams, and having to put off important tasks because a device requires maintenance are all things to avoid. Luckily, there’s an excellent solution on the market that is known for being reliable.

Canon’s imageCLASS printers have long been trusted. They’re known for winning awards for reliability and producing prints of impeccable quality. The desk-sized imageCLASS MF1127c is no exception. Not only is it reliable, but this printer also fits comfortably in home offices, making it the perfect addition for remote or hybrid work.

Some of the best features of the Canon, Inc. Color imageCLASS MF1127c:

Intuitive 5" colour touchscreen with smartphone-like usability
Support of compatible mobile solutions for printing and scanning.
You can remotely control and access the device
Easy to set-up and easy to use

Best Printer – Security Features: HP Color LaserJet Pro MFP M479fdn

Of all the printer brands on the market, the one that consistently comes out on top for security is HP. Their devices come equipped with the latest security features, protecting your private data from even the cleverest cyberattacks. HP puts the safety of your documents first with their intuitive security, including a self-repairing BIOS. Documents also go through several layers of protection before printing, ensuring that a print job isn’t carrying any harmful viruses and that it is coming from an authorized user. You might wonder why security for a printer matters. Of all the features you could look for in a printer, security probably doesn’t initially top your list of “must-haves.” But it should! It’s risky to leave your printer unsecured. One printer unchecked can cause chaos for your team, as cybercriminals are capable of sneaking in and accessing all devices from your network from there.

To protect your office’s sensitive data, you should consider investing in an HP printer. One of the best choices for both businesses and home offices is the HP Color LaserJet Pro MFP M479fdn. With its dynamic security measures and firewall protection capabilities, this device will help keep your data out of the hands of cybercriminals.

Some of the best features of the HP Color LaserJet Pro MFP M479fdn:

Cloud print capabilities
Encrypted data storage
Scan to email/PDF
Duplex printing

Best Printer – For Businesses on a Budget: Brother HL-L2370DW Compact Monochrome Laser Printer

While having the ability to print in colour is a nice option, it isn’t always necessary for some teams. But if you’re not careful, you could end up paying more for features like this which you don’t need. A great choice for businesses on a budget is to pick the more economical monochrome printers instead. These devices are great for printing black and white documents, such as patient files or student records.

One of the best monochrome printers is the Brother HL-L2370DW Compact Monochrome Laser Printer. This device is both reliable and versatile. It has wi-fi connectivity and allows for users to print from their mobile phones and tablets. By choosing a monochrome laser printer, you’ll also be saving money on supplies. Laser printers tend to use less toner than an inkjet does ink. This means that, per page, you’ll be saving more money as you print than if you choose a colour inkjet printer.

Some of the best features of the Brother HL-L2370DW Compact Monochrome Laser Printer:

Mobile printing from your tablet or phone
Durable design
Automatic duplexing, for bonus cost-savings
Efficient page per minute print speeds, with up to 36 PPM

Best Printer – Portable Printer: HP OfficeJet 250

The ability to print wherever you go is a handy tool to have in your back pocket. And there's no better devices that portable printers for this. With bluetooth and wifi connectivity features, portable printers let you access the power of print wherever you may be. This is especially useful for employees who are consistently on the go. Portable printers can be charged from the comfort of home or in-office before transporting the device wherever you may need to print. This is also great for things such as pop-up businesses, functions, and conferences!

By far one of the most reliable and best portable printers on the market is the HP OfficeJet 250. Known for their security, HP's portable printer comes with secure features that will protect your data as you travel and print. Not only that, but these devices are known for their long battery lives and compact sizes, making them the ideal travel printer. The OfficeJet 250 can be comfortably stored away in any office until it is needed and is hassle-free for travelling. It also has a long lasting charge, helping to reduce any interruptions to your workflow.

Some of the best features of the HP OfficeJet 250:

Easily print from anywhere with Bluetooth and Wi-Fi Direct
Print from mobile devices
A charge that reliably lasts through the workday

UniTech Can Match You Up with the Right Printer

This list is meant to give you a good jumping off point. It’s an opportunity to consider what your team really needs and what they’re looking for in a printer. There are, of course, lots of different factors to think about when buying a printer, but the good news is you don’t have to do it alone.

Our team is knowledgeable about the latest in print technology. We can do a needs assessment with you and match you to the best printer for your team. Whether your business is big or small, or your team is working in-office or remotely, we will ensure you get the perfect printer for your needs. Want to ensure you get the most out of your investment? Find out how our Manage Print Services can do just that here.

Still not sure where to start when it comes to buying a printer? You can read our 7 Easy Step Printer Buying Guide here.

Or for more hands-on assistance, you can contact us!